Retailer EDI requirements
Sam's Club EDI requirements
ANSI X12 · VAN/AS2 · Portal: Retail Link · Typical onboarding: 2–3 weeks
Sam's Club-specific compliance context
- Retail Link is the vendor portal for certification and day-to-day compliance visibility.
- Typical onboarding window: 2–3 weeks before production cutover (partner-controlled).
- High chargeback exposure when ASN, invoice, or label rules drift.
Core EDI documents
| Code | Document | Direction | Notes |
|---|---|---|---|
| 850 | Purchase Order | Inbound | Acknowledge promptly; GS1-128 labels required on shipments |
| 856 | Advance Ship Notice | Outbound | Detailed ASN with SSCC required; flat-fee chargebacks for ASN inaccuracies |
| 810 | Invoice | Outbound | Must reconcile with PO and ASN |
| 997 | Functional Acknowledgment | Both | Required for all transmissions |
Compliance requirements
- EDI Vendor Guidelines PDF from Sam's Club vendor relations required
- GS1-128 labels with SSCC on all cartons and pallets
- SIDE program (Supplier Item Data Excellence) — item dimensions and weights
- 9-block pallets and AI exit tech packaging compatibility
- FSMA traceability compliance for food items
- Flat-fee chargebacks for pallet non-compliance and SIDE data errors
Supplier programs & chargeback risk
Programs: Club Suppliers, E-commerce, Import, DSD
Chargeback exposure: High — flat-fee chargebacks for ASN inaccuracies, pallet non-compliance, and SIDE errors
Penalty amounts, fees, endpoints, and onboarding windows reflect each retailer's published routing guides and public sources and change frequently. Confirm current figures in the retailer's own vendor portal before relying on them.