Retailer EDI requirements
H-E-B EDI requirements
ANSI X12 4010/5010 · AS2/VAN · Portal: Supplier Connect · Typical onboarding: Varies
H-E-B-specific compliance context
- Supplier Connect is the vendor portal for certification and day-to-day compliance visibility.
- Typical onboarding window: Varies weeks before production cutover (partner-controlled).
- Medium-High chargeback exposure when ASN, invoice, or label rules drift.
Core EDI documents
| Code | Document | Direction | Notes |
|---|---|---|---|
| 850 | Purchase Order | Inbound | Also grocery 875/876 PO variants |
| 855 | PO Acknowledgment | Outbound | Required; missing triggers $75 chargeback |
| 856 | Advance Ship Notice | Outbound | Pick/Pack ASN with hierarchy S, O, T, P, I; late ASN = $150 chargeback |
| 810 | Invoice | Outbound | Also 880 grocery invoice variant |
| 997 | Functional Acknowledgment | Both | Required for all transmissions |
Compliance requirements
- EDI Application Sheet required to initiate setup
- SSCC-18 labels and pack-level UPC critical on all shipments
- Expiration dates required on perishable items
- DUNS number required for DSD suppliers
- Pick/Pack ASN hierarchy: Shipment, Order, Tare, Pack, Item
- Chargebacks: $25–$500 per violation (late ASN $150, missing 855 $75)
Supplier programs & chargeback risk
Programs: Domestic, DSD, Import, Regional
Chargeback exposure: Medium-High — $25–$500 per violation for late ASNs, missing acknowledgments, and labeling errors
Penalty amounts, fees, endpoints, and onboarding windows reflect each retailer's published routing guides and public sources and change frequently. Confirm current figures in the retailer's own vendor portal before relying on them.